Financial Administration Officer in Genf

The Building and Wood Workers’ International (BWI), a global union federation based in Geneva, Switzerland, is seeking applicants for a newly opened position in its headquarters:

Under the direct supervision of the General Secretary, the post is a permanent position and is attached to the Admin. team.

The Financial Administration Officer is a mid-level staff to support the financial administration of BWI by ensuring accurate accounting, budget monitoring, financial reporting, and compliance with internal procedures.

The position provides operational support to Head Office and regional activities and assists with audits, project administration, and financial reporting requirements.

Qualifications

• Minimum 3 years of accounting, finance, or administrative experience.
• Experience in an international, NGO, or project-based environment is an advantage.
• Swiss Diploma in Accounting or equivalent
• Required: English minimum B2 / French: minimum B2 – are assets: Spanish A2, Portuguese Italian or German
• Basic understanding of audit and compliance requirements.
• Good MS Excel skills / Experience with accounting software / Good knowledge of Word and Power Point.
• Ability to prepare financial reports and spreadsheets.

Detailed tasks and roles are as follows

• Accounting and Financial Administration
• Maintain day-to-day accounting records.
• Process income, expenditures, accruals, and provisions.
• Prepare accounting entries and supporting documentation.
• Reconcile bank accounts and balance sheet accounts.
• Prepare month-end and year-end closing procedures.
• Maintain accounting records in accordance with Swiss accounting standards and
• Budget Monitoring
• Preparing annual budgets and budget revisions.
• Monitor budget implementation and expenditure levels.
• Support the preparation of budget forecasts and financial projections.
• Compare actual expenditures against approved budgets and identify variances .
• Financial Reporting (Statutory and Projects)
• Prepare regular financial reports and supporting schedules.
• Consolidate financial information from regional offices and projects.
• Support preparation of donor, project, and management reports.
• Prepare financial statistics, graphs, and analytical summaries.
• Audit Support
• Prepare accounting files and supporting documents for auditors.
• Responding to audit requests and recommendations.
• Ensure financial records are complete and properly filed.
• Support internal control procedures and compliance checks.
• Project Finance Administration
• Monitor project expenditures and supporting documentation.
• Reviewing project budgets and financial reports.
• Verify compliance with donor requirements and project agreements.
• Support coordination of project audits and financial reviews.
• Affiliation Fees Administration
• Maintain records related to affiliation fees.
• Update membership and payment records.
• Prepare lists, statistics, and reports relating to affiliation fees.
• Follow up on outstanding payments when required.
• Banking and Cash Management
• Prepare payment requests and transfer documentation.
• Cash-flow monitoring.
• Communicate with banks regarding routine administrative matters.
• Maintain records of banking transactions and supporting documents.
• Administrative Support
• Maintain financial filing systems and archives.
• Prepare meeting documents and financial presentations.
• Assist in organizing finance-related meetings and workshops.
• Support the preparation of documents for statutory meetings when required.
• Deadline for applications is and expected onboarding is
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